How do I volunteer?
Send in your volunteer application today!
What Roles are available?
All roles and responsibilities are documented below. We are currently looking to populate all roles (except the Finance Lead, and Chair). All lead roles represent areas of the conference that need coverage, and we are willing to consider building out teams under those roles as needed. There is no compensation (other than 20% off ticket sales voucher) for non-lead roles.
Any other restrictions?
Mile High Agile is a regional conference that feels strongly about prioritizing opportunities for folks who live locally. Volunteers should only apply if they live within ~2 hours of the Denver-Metro area.
Chair & Co-Chair
The conference chair team is responsible for ensuring that the overall theme, spirit, and message of Agile Denver’s charter is brought forward at the conference. Their primary measurement of success is YoY NPS, and they are held accountable by the Agile Denver Board of Directors via the Mile High Agile Charter document. In addition, the conference chair is responsible for:
- Have overall conference responsibility
- Provide vision, high-level goals, milestones & guardrails
- Decides the theme and tracks for the conference
- Decides the keynotes for the conference
- Manage/support a flat organization of volunteers
- Provide facilitation & feedback
- Ensure overall budget stays on track
- Make key decisions
- Communicate with Board of Directors
- Attend to care and feeding of volunteers
- Define and maintain planning cadence and retrospectives
- Coordinate Organizer Celebration
- Decide on tooling choices
- Ensure the code of conduct is updated and enforced
- Organizing conference party
- Responsible for overall program
- Creates the theme / tracks for the conference
- Has final say on sessions
- Ensures that all sessions are reviewed and rated
- Anything else that needs doing that is left undone
Each conference chair commits to a two-year period of service. The first year of service will be in the position of co-chair. In this year, the co-chair will learn everything they need to know to run the overall conference. In the second year of service, the co-chair will take over the chair spot and begin the training cycle over again.
Each co-chair must go through an application process in which their experience is submitted for approval by the Agile Denver Board of Directors. Past conference organization experience is highly recommended for this role.
Overall Time Commitment: Your personal life will be consumed. (Just kidding, but this is a significant time commitment.)
What experience should I have to apply? Previous volunteer service to the Mile High Agile conference, highly organized individual.
Compensation: One free conference ticket, hotel coverage (to accommodate early morning/late night service), and invite to speaker dinner.
Attendee Experience Lead
The attendee experience lead is primarily responsible for the attendee experience at the conference, as well as soliciting, and organizing the overall day of volunteers team. Attendee experience includes scoping and implementing special activities at the conference (scavenger hunt, twitter board, job board, hallway sessions, professional headshots, other games and interactive things for attendees to do).
Overall Time Commitment: Bi-weekly 1 hour calls with the organizing team starting in Sept 2019. This role doesn’t officially have responsibilities until early next year, so the time commitment will increase to approximately 20 hours a month starting in January 2020. May get busier closer to the conference.
What experience should I have to apply? Previous event organization experience, as well as experience organizing more than 60+ people at a time.
Compensation: One free conference ticket, as well as hotel coverage (to accommodate early morning/late night service).
The Finance lead maintains the functions that drive the conferences cash-flow; registration, ticket sales, and sponsorship. Working within the financial guidelines that are set by the Agile Denver Board of Directors, the Finance lead maintains all responsibilities surrounding registration and sponsorship.
Overall Time Commitment: Bi-weekly 1 hour calls with the organizing team. ~20 hours a month starting in Sept 2019.
What experience should I have to apply? Previous event organization experience, experience maintaining a large budget, and previous experience managing sponsors.
Compensation: One free conference ticket, as well as hotel coverage (to accommodate early morning/late night service in supporting sponsor setup).
The Marketing lead maintains all website content, the newsletter, and Mile High Agile social media (Twitter, Facebook & LinkedIn) accounts. This individual is responsible for ensuring that there is a content calendar with announcements, and ensuring that the content is delivered to the appropriate audience.
Overall Time Commitment: Bi-weekly 1 hour calls with the organizing team. ~10 hours a month starting in Sept 2019.
What experience should I have to apply? Social media marketing, writing, enthusiasm to over communicate.
Compensation: One free conference ticket.
The track lead(s) are responsible for defining the overall flow and ‘story’ of their track, including selecting a first draft program, reviewing and rating talks in their track, soliciting speakers where their track may have submission gaps, supporting speakers through the overall process (from submission through to the day of the conference) and providing constructive and kind feedback to submitters. This role works directly with the conference chair to finalize the overall program and ensure that all of the tracks have complimentary stories.
Overall Time Commitment: Bi-weekly 1 hour calls with the organizing team. The bulk of the time spent will be in the months of September-December. In December expect to spend ~4 hours at a workshop with other track leads to finalize the program together. Expect to spend a total of ~40 hours.
What experience should I have to apply? Demonstrated experience reviewing for a previous conference, or previously a track chair.
Compensation: One free conference ticket and invite to speaker dinner.
The reviewer role is responsible for reviewing and rating talks they are interested in (can be by track, or all content) and providing constructive and kind feedback to submitters.
Overall Time Commitment: As much time (must be a minimum of 4 hours) as you are willing to donate.
What experience should I have to apply? Enthusiasm and willingness to be kind to others when reviewing.
Compensation: 20% discount code for the conference ticket and our undying gratitude.
The venue lead is responsible for everything that has to do with the location that the conference is being held and includes organizing and communicating with the venue staff on conference space requirements, organizing AV needs with the program team, establishing, maintaining and reconciling budget items related to venue with the Finance lead and Conference Chair, select all menu/food items, working with internet provider to establish services and organizing all drayage needs for the vendor, sponsor and conference needs. This is a highly collaborative role, as it requires information from all other team leads in order to be successful.
Overall Time Commitment: Bi-weekly 1 hour calls with the organizing team.
What experience should I have to apply? Previous event management experience.
Compensation: One free conference ticket, as well as hotel coverage (to accommodate early morning/late night service in supporting sponsor setup). ~20 hours a month starting in Sept 2019.